Student FAQs

Why do I have a hold on my account?

A hold is placed on a student’s record by OSRR at the time a complaint is filed.  The hold will remain on the record until the student meets with a conduct administrator & the complaint is resolved. Students with a hold may not register for classes, drop or add classes or take many academic actions without the permission of OSRR. Holds may be temporarily lifted if a student is actively participating in the conduct process or is complying with all sanctions. If a student withdraws from ECU before resolving a pending complaint, a hold will be placed on the record and the student may not re-enroll without resolving the pending complaint.  Questions regarding holds should be directed to OSRR at osrr@ecu.edu or 252-328-6824.

How should I prepare for my student conduct meeting?

There are different types of student conduct processes, but the preparation is similar. Students are expected to be sincere & tell the truth. An organized and sequential telling of the story and presenting of evidence or information is most helpful. Formal presentations are not necessary, as a focused and honest conversation is usually sufficient to resolve most incidents. You represent yourself at a conduct meeting & are expected to present yourself respectfully and coherently to the conduct administrator.

Who has access to my conduct record? Will my family or professors find out about this?

Student records are protected under the Federal Educational Rights and Privacy Act of 1974, commonly known as FERPA. Typically, OSRR does not disclose student conduct records without prior permission of the student to anyone including family members and faculty. If a student is less than 21 years of age, and found responsible for violating the drug and/or alcohol policies family members are notified of that case. Students may give family members access to their student record on PiratePort (Buckley Form) or by signing a FERPA Release Form in our office.

I received a citation for county court; why have I been charged with a Code violation as well?

OSRR receives reports from a variety sources including ECU & Greenville Police, and Alcohol Law Enforcement (ALE). Some behaviors are a violation of law as well as a violation of the Code. Proceedings under the Code may be carried out prior to, simultaneously with, or following civil/criminal proceedings.

My charges were dismissed or I received a ‘prayer for judgment’ in court, why do I have to meet with a conduct administrator?

Having criminal charges dismissed or receiving a prayer for judgment does not mean you did not engage in the behavior. OSRR still has the right to review the behavior in the incident to determine if there was a possible violation of the Code.

What is a Student Advisor?

A Student Advisor is a trained student-member of the Conduct Board who can assist you as you go through the appeals process for a non-academic violation of the Student Code of Conduct. They can answer questions about the process, offer feedback about your appeal letter, and guide you through a Conduct Board Hearing, if granted. You will be provided the contact information of a student advisor in your meeting with the conduct administrator.

If I violated the Student Code of Conduct off-campus, does this matter?

Yes.  As an ECU student, you have agreed to abide by the Code both on & off campus.  Therefore, if we are notified about an incident that occurred off-campus, we will address the matter.

I am not a member of the ECU community, and have knowledge of an incident.  How do I file a report?

If you feel a violation of the Student Code of Conduct has occurred against you or you have witnessed an incident, you may contact the Office of Student Rights and Responsibilities to file a report via the online form.  OSRR will then determine if the information warrants student conduct code charges.

Citation: Portions of this guide is modeled after those developed by University of Georgia, Illinois State University, Towson University and Rutgers University Guide for Attorneys.